2019 Meeting Minutes and Financial Reports

Alabama Firefighters’ Annuity and Benefit Fund

Meeting Minutes

Alabama Fire College 10:30 am

1/16/2019

Members Present:

Chairman Reid Vaughan

Dale Wyatt

Billy Doss

Chris Mullins

*A Quorum was present at this meeting to conduct business.

Secretary’s Report, Approval of previous Meeting Minutes and Financial Report

Meeting minutes from 10/18/2018 were presented by Secretary Catherine Burnett

Motion made by Mr. Dale Wyatt to accept minutes

Second made by Mr. Chris Mullins

Roll called

Motion passed unanimously

Financial Report for October 1, 2018 through December 31, 2018 presented by Secretary Catherine Burnett

Motion to accept Financial Report made by Mr. Dale Wyatt

Second made by Mr. Billy Doss

Reid Vaughan – yes

Dale Wyatt – yes

Billy Doss – yes

Chris Mullins – yes

Motion passed unanimously

Old Business

The Governor’s office has been contacted in writing twice in the last three months regarding Charlie Dixon resigning and Richard Pugh’s appointment to take his place. No response to date.

Mr. Dale Wyatt has left a message with the lobbyist for the fireworks industry. No response yet. We will need help with the legal municipalities to embrace fireworks {poppers, sparklers} being sold in stores year-round vs once or twice a year. To recap: Initially we were asking for a percentage of permit fees to generate approximately $50-75k/yr. When the fireworks industry became aware of this, they proposed partnering, increasing our benefit to include a percent of all sales of fireworks in Alabama. This would bring in approximately $150-300k annually.

New Business

Motion made by Mr. Dale Wyatt to request authorization to transfer $50,000. to RSA out of our operating account, leaving $40,000.

Second was made by Mr. Chris Mullins

Reid Vaughan – yes

Dale Wyatt – yes

Billy Doss – yes

Chris Mullins – yes

Motion passed unanimously

Mr. Dale Wyatt is working on recruiting new members from the city of Birmingham. We do not have to change law or code to accommodate allowing their first $20 withdrawal to count for their application fee. This will keep transactions from occurring in the field. With this accommodation, members would be fully vested at 25 years 1 month. It will be explained to them at the time they apply and noted in their file. Dale will investigate if he needs to become a Notary or if they will have access to one and report back.

We will create a membership report of all active, vested and withdrawn members to present at each meeting.

The next AFABF meeting will be held on April 17, 2019 at 10:30 am. Internal Audit Committee will meet April 17, 2018 at 10:00am.

Adjourn

Motion made to adjourn by Mr. Dale Wyatt

Second by Mr. Chris Mullins

Motion passed unanimously

___________________________________________________

Reid Vaughan, Chairman Date

____________________________________________________

Secretary Date

Alabama Firefighters’ Annuity and Benefit Fund

Meeting Minutes

Alabama Fire College 10:30 am

4/17/2019

Members Present:

Chairman Reid Vaughan

Dale Wyatt

Billy Doss

Chris Mullins

Richard Pugh

*A Quorum was present at this meeting to conduct business.

Secretary’s Report, Approval of previous Meeting Minutes and Financial Report

Meeting minutes from 1/19/2019 were presented by Secretary Catherine Burnett

Motion made by Mr. Dale Wyatt to accept minutes

Second made by Mr. Chris Mullins

Reid Vaughan – yes

Dale Wyatt – yes

Billy Doss – yes

Chris Mullins – yes

Richard Pugh - yes

Motion passed unanimously

Financial Report for January 1, 2019 through March 31, 2018 presented by Secretary Catherine Burnett

Motion to accept Financial Report made by Mr. Billy Doss

Second made by Mr. Dale Wyatt

Reid Vaughan – yes

Dale Wyatt – yes

Billy Doss – yes

Chris Mullins – yes

Richard Pugh - yes

Motion passed unanimously

Old Business

Mr. Reid Vaughan has initiated a transfer to RSA of $50,000. This will leave a balance of approximately $43,000. In our bank account.

We are currently waiting for fireworks legislation. It is expected to be in both the senate and house very soon, possibly today. Mr. Vaughan will make commissioners aware of any movement with this as soon as possible. We are anticipating this will generate approximately $75,000 annually in revenue for our fund.

New Business

Secretary, Catherine Burnett, is compensated by Alabama Fire College and therefore unable to receive coverage from Risk Management. As requested, we will research other options to find coverage as soon as possible.

Motion made by Mr. Chris Mullins to authorization spending up to $500 annually on this coverage.

Second was made by Mr. Richard Pugh

Reid Vaughan – yes

Dale Wyatt – yes

Billy Doss – yes

Chris Mullins – yes

Richard Pugh - yes

Motion passed unanimously

Upcoming conferences will be great ways to market our fund. In addition to funds already approved for printing of brochures, we need funds to cover graphic design work and possibly table props such as a banner.

Motion made by Mr. Billy Doss to authorize additional $1,000. for brochures and materials for marketing.

Second was made by Mr. Richard Pugh

The next AFABF meeting will be held on July 17, 2019 at 10:30 am. Internal Audit Committee will meet July 17, 2018 at 10:00am.

Adjourn

Motion made to adjourn by Mr. Chris Mullins

Second by Mr. Billy Doss

Motion passed unanimously

___________________________________________________

Reid Vaughan, Chairman Date

____________________________________________________

Secretary Date

Alabama Firefighters’ Annuity and Benefit Fund

Meeting Minutes

Alabama Fire College 10:30 am

7/17/2019

Members Present:

Chairman Reid Vaughan

Dale Wyatt

Billy Doss

Richard Pugh

*A Quorum was present at this meeting to conduct business.

Secretary’s Report, Approval of previous Meeting Minutes and Financial Report

Meeting minutes from 4/17/2019 were presented by Secretary Catherine Burnett

Motion made by Mr. Billy Doss to accept minutes

Second made by Mr. Dale Wyatt

Reid Vaughan – yes

Dale Wyatt – yes

Billy Doss – yes

Richard Pugh - yes

Motion passed unanimously

Financial Report for April 1, 2019 through June 30, 2018 presented by Secretary Catherine Burnett

Motion to accept Financial Report made by Mr. Dale Wyatt

Second made by Mr. Richard Pugh

Reid Vaughan – yes

Dale Wyatt – yes

Billy Doss – yes

Richard Pugh - yes

Motion passed unanimously

Old Business

Insurance coverage for secretary Catherine Burnett; we may have to start paying this from the fund to be properly covered. Renegotiate contract with AFC for office space and then pay hourly out of the fund. This would bring Catherine back under Risk Management coverage.

Dale Wyatt has now secured a payroll slot for the Birmingham firefighters. We will create a standard form for firefighters to apply. Mr. Wyatt will be actively recruiting new members from Birmingham departments.

Leland Rhudy’s transfer from Empower has still not be completed. Mr. Vaughan will follow up with this.

League Magazine will run an article late fall/early winter put together by Mr. Vaughan and some others on the volunteer task force. This will address incentive, growth, recruitment programs for volunteer departments. This will allow us to share about our fund statewide.

New Business

It is time for a new actuarial study. We will be contacting Cavanaugh MacDonald Consulting to put this on the calendar in the fall quarter.

Motion to schedule actuarial study made by Mr. Dale Wyatt

Second made by Mr. Billy Doss

Motion passed unanimously

The next AFABF meeting will be held on October 16, 2019 at 10:30 am. Internal Audit Committee will meet October 16, 2018 at 10:00am.

Adjourn

Motion made to adjourn by Mr. Dale Wyatt

Second by Mr. Billy Doss

Motion passed unanimously

___________________________________________________

Reid Vaughan, Chairman Date

____________________________________________________

Secretary Date

Alabama Firefighters’ Annuity and Benefit Fund

Meeting Minutes

Alabama Fire College 10:30 am

10/22/2019

Members Present:

Chairman Reid Vaughan

Billy Doss

Richard Pugh

Chris Mullins

*A Quorum was present at this meeting to conduct business.

Secretary’s Report, Approval of previous Meeting Minutes and Financial Report

Meeting minutes from 7/17/2019 were presented by Secretary Catherine Burnett

Motion made by Mr. Chris Mullins to accept minutes

Second made by Mr. Richard Pugh

Reid Vaughan – yes

Billy Doss – yes

Richard Pugh – yes

Chris Mullins- yes

Motion passed unanimously

Financial Report for July 1, 2019 through September 30, 2019 presented by Secretary Catherine Burnett

Motion to accept Financial Report made by Mr. Dale Wyatt

Second made by Mr. Richard Pugh

Reid Vaughan – yes

Dale Wyatt – yes

Billy Doss – yes

Richard Pugh - yes

Motion passed unanimously

Old Business

Cav Mac/Craven are working on time to come for actuarial study when Reid can be on site with them. Looking at week before Thanksgiving or Christmas for them to come, but possibly they will be able to work with having files sent to them. We should have information from them as soon as January or February.

Still waiting on information and funds from Empower for Leland Rhudy.

New Business

Mr. Billy Doss shared that Tuscaloosa County is becoming very interested in membership, possibly coming on board in the next 4-5 months. Carroll’s Creek is sharing our information with their fire fighters. There are others such as Fosters, Ralph, etc who are also sharing our information.

Tier I & II – Mr. Chris Mullins is looking to bring more on. Sees our fund as a selling point for those who did not go to the conversion.

There will be a push in the League magazine- telling our story and about our fund. We have already doubled payout. We need to keep our information out there to keep interest and bring in members.

Administrative code work is needed. Reid would like to gather the things we have discussed and share with attorney Mark Boardman in December to get an estimate for these changes.

Dale Wyatt confirmed that Birmingham has approved a payroll item.

The next AFABF meeting will be held on January 15, 2020 at 10:30 am. Internal Audit Committee will meet January 15, 2020 at 10:00am.

Adjourn

Motion made to adjourn by Mr. Chris Mullins

Second by Mr. Richard Pugh

Motion passed unanimously

___________________________________________________

Reid Vaughan, Chairman Date

____________________________________________________

Secretary Date